Estate agents, property managers…

Mail, documents, declarations…

What aims are sought?

• Reduce mailing costs

• Improve processing deadlines

• Reduce the risks of document loss

• Reduce or facilitate document transmission between agencies, landlords and tenants

• Guarantee the traceability and legal archiving of transactions

• Automate all processes

 

Mobiltron has developed a made-to-measure service for estate agents and property managers in order to respond to a strong request within this field.

The dematerialisation of documents allows relations to be eased between landlord tenant and agency. Files can be consulted directly via a DMS which allows agents and property/land managers to access data no matter where their location.

Documents involved in the dematerialisation process:

• Rental agreements

• Sales documents

• Inventories

• Supplier contracts

• Commercial leases

• Property insurance documents

• Diagnostic tests (Surface area certificate, electrical performance tests, lead/asbestos reports…)

 

Document processing:

• Sorting, digitisation of documents

• Automatic data extraction

• Data input into a professional real estate network

• Remote visualisation and consultation of documents: CMS

• Physical and digital archiving of documents

• Processing means of payment (cheque or direct debit)

 

An employee can send and receive up to 1,500 pages of mail per year – the amount of time spent reading and writing such an amount is considerable. Mail management optimisation is of the utmost importance within a company and our specifically designed solutions have been conceived with just this objective in mind.

 

ONLINE EDITING and externalising of all printing and postal mail

Mail created by agencies or property managers can be edited online – directly from our editing platform. In quantity or individually, mail can be posted by employees from their workstation.
Mail that can be edited from our platform:

• Reminders

• Payment requests

• Invoices

• AGM invitations

• Charge payments

• Rent and charges payment requests

Advantages:

• Lowered franking costs (Major account prices)

• Mass publication

• Web printer to remotely edit mail

• Management of recorded mail and proof of delivery

• Assistance in terms of how employees handle mail